How long is a UIT valid?
5 calendar days from the declared start of transport. It is 15 calendar days for intra-community acquisitions, intra-community transit goods entering Romania for storage or a new load, non-transfers and call-off stock. A UIT may not be used after it expires. R&D COPILOT shows the time left on every open UIT.
How early can we declare?
At most 3 calendar days before the declared start date, and at the latest before the truck moves. For incoming goods, the deadline is the border crossing point or the place of import. During setup we can add a check that flags deliveries close to departure that have no UIT.
Who sends the GPS position data?
The road carrier, for the whole journey: either from the truck’s own tracking device, with the UIT assigned to it before departure, or from a phone running the official Ministry of Finance app. If you carry the goods in your own trucks, that is you. Missing position data can cost the carrier 20,000 lei to 100,000 lei. R&D COPILOT records which carrier is responsible for each UIT; we do not supply GPS devices.
What if the truck changes on the way?
Record the new truck or trailer on the delivery before it moves again. After review, the vehicle change is sent for the same UIT, as the rules require, and the local and official outcomes are shown separately until ANAF confirms it.
Can we correct or delete a declaration?
Yes. Before the truck moves, you can correct anything and keep the same UIT. After it moves, only the vehicle can change. Once the UIT has expired, goods, quantities and value can be corrected until the 25th of the following month. A cancelled transport can be deleted. Each correction is prepared from the delivery and goes through the same review.
Do we need a digital certificate?
Yes. Declarations go through your company’s SPV access through the official ANAF API. That uses a qualified digital certificate enrolled in SPV for your company, held by the legal representative or by an authorised person such as your accountant with an împuternicire registered in SPV.
What happens if a load moves without a UIT?
For a company, fines of 20,000 lei to 100,000 lei. A repeat offence within 12 months also brings confiscation of 15% of the value of the undeclared goods, then 50%, then 100%. During setup we can add a check so a delivery that needs a UIT is flagged before it is marked as dispatched.
Which transports don’t need a UIT?
Excise goods moving under EMCS with an e-DA or e-DAS, postal parcels (up to 31.5 kg) carried by authorised postal service providers, and goods for diplomatic missions or allied armed forces. During setup we mark these on your goods and routes so the workflow skips them.
Can we start without the R&D COPILOT ERP?
Yes. We take deliveries from your current ERP or TMS through an integration, or from an Excel or CSV export agreed at setup, and the UIT is written back to the delivery.
